Privacy Policy
1. Introduction
The Propeller Club of the United States, Port of New York & New Jersey is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website propellerclubnynj.org, register for events, or interact with us in any way.
Please read this policy carefully. By using our website, you agree to the practices described here. If you do not agree, please discontinue use of our site.
2. Information We Collect
Information You Provide Directly
We collect information you voluntarily provide when you:
- Register for membership or register for one of our events
- Complete a contact form on our website
This may include your name, email address, mailing address, phone number, payment information, and any other details you choose to share.
Information Collected Automatically
When you visit our website, certain information is collected automatically, including:
- IP address and browser type
- Pages viewed and time spent on each page
- Referring website or search terms
- Device type and operating system
- Cookies and similar tracking technologies
3. Third-Party Services We Use
We work with the following third-party providers to operate our website and manage event data. Each provider has its own privacy policy governing how they handle your information.
Our website is hosted and operated on Squarespace. Squarespace may collect certain technical and usage data as part of providing hosting services.
squarespace.com/privacy ↗We use Ecwid to manage event registrations and sponsorships. When you register for an event or purchase a sponsorship, Ecwid collects information to process your transaction and provide us with accurate event records. Payment card data is handled securely by Ecwid's integrated checkout.
- Name and billing address
- Email address and phone number
- Registration and order details
Payments are processed by PayPal via a secure, PCI-compliant platform. We do not store your full credit card or banking information on our servers.
- Payment card or bank account information
- Billing address and contact details
- Transaction history and amounts
We use Zapier to automate data workflows between our online store and internal recordkeeping tools. Order and registration data exported from Ecwid is transmitted through Zapier as part of this process. Zapier acts as a data processor and does not use your information for its own purposes.
- Name and contact information
- Order details and purchase history
- Shipping and billing addresses
Order and registration records processed through Zapier are stored in Google Sheets and used by Club administrators for internal recordkeeping, event coordination, and membership management.
- Name and email address
- Order details and transaction records
- Shipping and contact information
4. How We Use Your Information
- To process membership applications, renewals, and dues
- To manage event registration and payment
- To communicate with you about your memberships or event registrations
- To send event announcements and Club updates (with your consent)
- To improve our website, services, and member experience
5. Cookies and Tracking Technologies
Our website uses cookies — small text files placed on your device — to enhance your browsing experience. Squarespace and Ecwid may also use cookies for analytics and functionality purposes.
- Essential cookies: Required for basic site functionality
- Analytics cookies: Help us understand how visitors use our site
- Functional cookies: Remember your preferences
- E-commerce cookies: Used by Ecwid to maintain your session and registration cart
You may disable cookies through your browser settings; however, this may affect certain features of our website.
6. Sharing Your Information
We do not sell or trade your personal information. We may share your information only in the following circumstances:
- With service providers such as Squarespace, Ecwid, PayPal, Zapier, and Google to operate our website and manage event data
- With event co-sponsors or co-organizers where you have registered for a joint event, and only to the extent necessary
7. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes described in this policy, or as required by law. Transaction and registration records are generally retained for a period consistent with applicable tax and financial recordkeeping requirements. You may request deletion of your data at any time (see Section 9).
8. Data Security
We take reasonable technical and organizational measures to protect your personal information from unauthorized access, loss, misuse, or alteration. Our website uses HTTPS encryption. Payment transactions are handled exclusively through PayPal's secure, PCI-compliant platform.
However, no method of internet transmission or electronic storage is 100% secure, and we cannot guarantee absolute security.
9. Your Rights and Choices
Depending on your location, you may have the following rights regarding your personal information:
- Access: Request a copy of the personal data we hold about you
- Correction: Request correction of inaccurate or incomplete data
- Deletion: Request deletion of your personal data, subject to legal requirements
- Opt-out: Unsubscribe from our emails at any time by requesting removal from the email list
To exercise any of these rights, please contact us at the address listed in Section 12.
10. Children's Privacy
Our website is not directed to children under the age of 13. We do not knowingly collect personal information from children. If you believe we have inadvertently collected information from a child, please contact us immediately and we will take prompt steps to delete it.
11. Links to Third-Party Websites
Our website may contain links to external websites. We are not responsible for the privacy practices of those sites. We encourage you to review the privacy policies of any third-party sites you visit.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact:
Propeller Club of the United States
Port of New York & New Jersey
The Propeller Club of the Port of New York & New Jersey
c/o PO Box 398
White Sulphur Springs, NY 12787
Website: propellerclubnynj.org
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we do, we will revise the "Effective Date" at the top of this page. We encourage you to review this policy periodically. Continued use of our website following any changes constitutes your acceptance of the updated policy.